Privacy policy

Privacy policy
(Privacy Policy)

Aya Kato photography L.L.C. (hereinafter referred to as 'the Company') promotes the protection of personal information by establishing the following privacy policy, building a system of personal information protection and ensuring that all employees are aware of the importance of personal information protection and their efforts.

1 Definition of personal information

Personal information is information that can be used to identify a specific user (including information that can be easily cross-checked with other information and thereby used to identify a specific user). Personal information is defined as information that can be used in connection with a specific individual, such as e-mail addresses, customer IDs, passwords and credit cards, as well as information on hobbies, family structure, age and other personal attributes that are integrated with the personal information.

2 Specification of the purpose of use of personal information

When handling personal information, the Company shall specify the purpose of its use as far as possible.

3 Purpose of use

Personal information obtained from users is used for the following purposes

Personal information of users of our services.
To provide the services of the Company and its partner companies and to provide information on the services of the Company and its partner companies.
To contact you, inform you of our products and services, send you gifts, etc.
To customise the information, services and advertisements on the pages of our and our business partners' services to suit your age, occupation, gender, hobbies and preferences, etc.
To improve the services of the Company and its business partners and to develop new services.
To reply to enquiries.
To prevent the use of our and our business partners' services in a state that violates the terms and conditions of use.
To create statistical data on our services and those of our business partners, processed in a form that does not allow individuals to be identified.

Personal information relating to applicants for employment with the Company
To provide information, contact and notification to applicants for employment.
To determine whether an applicant has been successful or unsuccessful in the recruitment process.

4 Limitations according to the purpose of use

The Company handles the personal data it has acquired to the extent necessary to achieve the purpose for which it is to be used. If personal data is to be handled outside the scope of the purpose of use, the consent of the customer shall be obtained in advance. However, this does not apply in the following cases.

When required by law.
When it is necessary for the protection of the life, body or property of a person and it is difficult to obtain the consent of the person in question.
When it is particularly necessary to improve public health or to promote the sound development of children and it is difficult to obtain the consent of the person concerned.
When it is necessary to cooperate with a national authority, a local authority or a person entrusted by them to carry out affairs prescribed by law, and obtaining your consent is likely to impede the carrying out of such affairs.

5 Appropriate acquisition

The Company shall obtain personal information by lawful and fair means and shall not obtain personal information by unlawful means against the will of the customer. If we obtain personal information indirectly, we will check whether the provider of the personal information has obtained it properly from the person concerned.

6 Supervision of contractors

The Company may outsource the handling of personal information it has obtained. In such cases, we will conclude the necessary contracts, such as a basic contract for the entrustment of personal information, and carry out the necessary and appropriate supervision of the entrusted party.

7 Provision of personal information to third parties

As a rule, the Company shall not provide personal information of customers to third parties without the consent of the customer. We will only provide the information after specifying the recipient of the information and obtaining the consent of the customer. However, this does not apply in the following cases

When required by law.
When it is necessary for the protection of the life, body or property of a person and it is difficult to obtain the consent of the person concerned.
When it is particularly necessary to improve public health or to promote the sound development of children and it is difficult to obtain the consent of the person concerned.
When it is necessary to cooperate with a state body, a local authority or an individual or entity entrusted by one in executing the affairs prescribed by law, and obtaining your consent is likely to impede the execution of the affairs in question.
When the third party is an academic research organisation, etc. and it is necessary for the third party to handle the personal data for academic research purposes (including cases where part of the purpose of handling the personal data is for academic research purposes, except where there is a risk of unjustified infringement of the rights and interests of the individual).

 

8 Disclosure of personal information

If the Company is requested by a customer to disclose the personal data or third-party records of the person concerned, the Company shall comply without delay. However, the Company may not disclose all or part of the information in the following cases

If there is a risk of harm to the life, body, property or other rights or interests of the customer or a third party.
If there is a risk of significant hindrance to the proper conduct of our business.
If there is a risk of violating other laws and regulations.

9 Safety management measures

The Company shall take all necessary and appropriate measures to prevent leakage, loss or damage and to otherwise manage personal data securely.
The Company shall take sufficient physical and technical security control measures.
The Company will regularly evaluate, review and improve its security control measures.
In the event of a problem, appropriate corrective measures will be taken immediately.

10 Procedures for correction, suspension of use, etc. of personal information, etc.

If a customer requests the notification of the purpose of use, correction, addition, deletion, suspension of use or erasure, or suspension of provision to third parties of his/her personal information, the Company will respond within a reasonable period of time after confirming the identity of the customer, except where the Company is not legally obliged to do so. The Company will respond to such requests within a reasonable period of time after confirming the identity of the customer.

11 Indemnity

We accept no liability for the acquisition of personal data by third parties in the following cases

If you reveal your personal information to a third party through the functions of our services or by other means.
If you are identified by the information you have entered on our services.

12 Cookies and IP addresses

Cookies and IP address information are not considered personal information, as they alone cannot identify a specific individual. However, if such information and personal information are used together, this information is also regarded as personal information.
When you use the services or visit the pages of the Company or its partners, etc., the Company automatically receives information from your browser, such as your IP address, cookie information, the advertisements and pages you have viewed, and your usage environment, and records this information on the server.
The Company may use information such as your gender, occupation, age, pages and advertisements viewed, time of use, method of use and environment of use in order to consider new services and to make the services and advertisements provided more suitable for you.
In order to analyse and provide advertisers, information providers and service providers with information on what kind of advertisements, information and services are most effective for them to publish or provide, the Company may analyse information about customers and extract the subjects of questionnaires for analysis. No personally identifiable information will be included in the results of the analysis.

13 Revisions to the Privacy Policy

The Company will continuously review and improve its privacy management system to ensure the proper use and protection of personal information. The Privacy Policy may also be revised in whole or in part. Any significant changes will be notified on the website.


Enquiries.

For requests in accordance with Articles 8 and 10 or any other enquiries regarding the handling of personal information by the Company, please contact the following email address.

Business operator handling personal information
Address: United States of America (details will be disclosed promptly upon request)
Company name: Aya Photography NYC LLC
Representative: Aya Kato
Email: ayaphotography39[@]gmail.com

November 1, 2023